Most businessmen are aware of the need to make the most out of the available resources. If a certain work process is taking more time than it should, then they optimize it. If they have tasks that involve many departments, they create a bulletproof workflow. For any issue, they know there’s a solution.
However, as efficient as their business mindsets are, they find many issues that still arise and eat up a lot of their precious time. This wasted time, often comes at the cost of their health and personal relationships. Having an unbalanced life means they’ll be subject to burnout sooner than later.
In order to keep their lives well balanced, successful businessmen abide by some time management rules. These rules include the following:
1. Identify Time-Wasting Tasks
The first step in solving any problem, as any successful businessman would tell you, is to identify the source of that problem. So, in order to maximize your time management skills, you first need to find out where most of your time goes. Is it wasted solving unnecessary work conflicts between your employees? Do you spend a lot of time starting your work equipment? Do you waste a lot of time in traffic? What exactly wastes your time while you might have been doing something useful otherwise?
2. Find Smart and Time-Efficient Solutions
Once you identify your problems, you can take effective steps in finding solutions. For instance, instead of taking all your phone calls yourself and having your time wasted by meaningless calls from sales representatives, you might want to search this page for more time-efficient solutions, like hiring a virtual assistant. Virtual assistants can then take care of all your calls, filtering important ones and redirecting them to you, while shutting down spam calls.
3. Delegate Tasks
You can’t keep doing everything yourself, although you might feel like you have to. If you want to scale your business and expand its growth, you need to make enough time for yourself to do that, and that will never happen without learning to delegate tasks to your employees. On the other hand, assigning tasks to your employees without training them to do these tasks will only waste your time even more. To avoid this mess, either offer proper training in advance or hire qualified talents from the start.
There are a billion tasks that could come out of nowhere seeking your attention. But you can’t just leave whatever you’re doing and start doing them. In order to maximize your work efficiency, you need to have your priorities set straight. Work on the most urgent and important tasks. If an urgent task comes your way and you have other priorities, either delegate it or schedule it right after what you’re doing.
5. Track Your Time
Tracking your time certainly helps in optimizing your time management skills. If you assign a specific period of time to a task and find that it’s taking more than it should, that means you either need to reassign its time frame or find a more efficient way of operating. By constantly tracking your time, you’ll keep optimizing your work and find more time to take on more work.
6. Manage Your Energy
What most people don’t realize is that it’s not just about managing your time. In fact, the bigger portion of managing your time comes from managing your energy. For instance, if you know that you are usually more focused in the morning, then that is when you need to work on the most challenging tasks. Leaving the hardest tasks for the night when your energy is running out will waste your time pointlessly.
7. Limit Distractions
There’s no way you can focus on the tasks at hand when you get interrupted every five minutes. This can make a 30-minute task take hours to complete. Make sure that you have a distraction-proof workplace. Put your phone on silent mode, set specific hours for employee engagement, and limit any kinds of distractions that affect your productivity.
8. Avoid Procrastinating
Speaking of distractions, we all fall victim to procrastination. The task we have at hand can be a bit more demanding or heavy on our souls, so we give in to distractions. Other times, we opt to work on other tasks, leaving this challenging task until we absolutely have to do it. There’s no time like now to accomplish this task, remember this.
When your work is as challenging as it is, you need to make sure that you make the most of every minute. You can’t risk wasting time on mundane or clerical tasks, you’ll need to delegate. Besides finding smart solutions for time-wasting issues, you can make more time by prioritizing, tracking your time, managing your data, limiting distractions, and avoiding procrastination.